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Secretary - Receptionist

University of Cape Town - Western Cape
Payclass: 5 – 3 Year Contract


Department of Health & Rehabilitation Sciences

Faculty of Health Sciences

Ref Nr: E50613

Closing Date: 22 June 2015

UCT is committed to the pursuit of excellence, diversity and redress. Our Employment Equity Policy is available at For this post we seek particularly to attract African candidates.

We invite enthusiastic, self-motivated applicants with excellent interpersonal and communication skills as well as front-line and secretarial administration experience for a three-year contract appointment.

The successful candidate will provide effective and efficient high quality customer service to visitors, academics and students in the Department of Health & Rehabilitation Sciences.


► Matric/Grade 12

► A minimum of Two years reception and secretarial experience

► Effective verbal and written communication skills, including excellent telephone management

► Computer literacy with proficiency in MS Word; MS Excel; E-mail; and Internet at an intermediate level

► Excellent interpersonal skills and ability to work within a team

► Very good time management, planning and organisational skills

► Ability to work autonomously, multitask and to maintain confidentiality

► Maturity, courtesy, problem solving and trouble-shooting skills

► Strong client focus and service orientation, with a good work ethic


► Post matric qualification

► Two years administrative work experience in the higher education environment


► Reception duties: including appropriate and professional attention to

► Staff, student and stakeholder engagements

► Walk-in visitors who are welcomed and assisted efficiently and effectively o telephone calls, mail and message retrieval and delivery

► Liaison with students, staff, external and internal clients

► Secretarial duties: provide support for departmental events, regularly update signage, telephone lists and web site, make travel, accommodation, and catering arrangements, etc.

► Creation and maintenance of efficient and effective systems for the ordering and monitoring of stationery, supplies, keys, courier and delivery services

► Assistance with operations: logging of maintenance and repair requests, tracking of furniture, computers, telephones and health and safety matters

Salary: R162 061.(Benefits included)


STEP 1: UCT Application Form

STEP 2: E-Mail Application Form, together with a Cover Letter and your CV in a SINGLE PDF FILE to:

Mrs V Blanchard

Please ensure the title and reference number are indicated in the subject line. An application which does not comply with the above requirements will be regarded as incomplete. Only shortlisted candidates will be contacted and may be required to undergo a competency test.

Telephone: 021 406 6164 Website

UCT reserves the right not to appoint.

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